EINF90324 - On-site Confidential Media Destruction Services

The California State Controller's Office (SCO) is soliciting bids for on-site confidential media destruction services through Invitation for Bid (IFB) EINF90324, targeting two locations in Sacramento and Rancho Cordova. The three-year contract requires destroying various media types including hard drives, solid state drives, data tapes, cell phones, USB drives, and compact discs, with estimated annual quantities ranging from 10 cell phones to 500 server hard drives. Destruction services must comply with National Institute of Standards and Technology (NIST) Special Publication 800-88 and IRS Media Sanitization Guidelines. Bidders must have been in business for at least 3 out of the last 5 years performing similar services and be located within 100 miles of Sacramento. Written questions are due by November 18, 2024 at 2:00 PM PT, with final bids due December 5, 2024 at 2:00 PM PT. Cost proposals will be opened December 13, 2024, with an anticipated contract start date of February 1, 2025, and the contract will be awarded based on lowest total cost.

The procurement includes specific small business and disabled veteran business enterprise (DVBE) participation requirements, with a mandatory minimum 25% small business participation and a potential DVBE incentive of up to 5% based on participation levels. Bidders must meet comprehensive insurance requirements, including $1M per occurrence commercial general liability, workers compensation, and automobile liability coverage. Services are expected to be performed semi-annually, with SCO reserving the right to request quarterly services based on volume and storage capacity needs. Contractors must provide all necessary equipment and perform services during business hours (Tuesday through Thursday, 8:30 AM to 4:00 PM PT), excluding state holidays. While no specific budget range is detailed, the extensive media destruction requirements suggest a substantial service contract with potential for ongoing engagement based on the state's technology asset management needs.