EHS LES LSH RMS Furniture HC-04-13-26A

The Columbia County School District (CCSD) in Evans, Georgia is soliciting proposals for a comprehensive classroom furniture procurement project designated HC-04-13-26A. The solicitation encompasses the purchase, inside delivery, installation, and debris removal of approximately 9,529 furniture items distributed across four school locations: Evans High School (EHS), Lakeside Elementary School (LES), Lakeside School of Hope (LSH), and Riverside Middle School (RMS). The furniture specifications include student chairs in multiple heights (14", 16", and 18"), teacher desks, filing cabinets, conference tables, storage units, laboratory tables, musical equipment stands and risers, and specialized furniture for art rooms and chemistry labs sourced from manufacturers including Scholarcraft, Global, Arlington, Wenger, and Childcraft. All unit prices must be FOB Destination and include inside delivery with minimum requirements of unloading, unboxing, assembly, placement in designated areas, and removal and off-site disposal of waste materials, with consideration given to delivery obstacles such as stairs and limited access to elevators or loading docks. Proposals must be submitted via email to Hudson.Chandler@CCBOE.net by 2:00 p.m. on April 13, 2026, with emailed bids accepted from April 10-13, 2026; email submissions must not exceed 18 megabytes and electronic signatures are accepted. Evaluation scoring is based on pricing (30 percent), value-added services (20 percent), previous work success with CCBOE (20 percent), adherence to RFP requirements including completion of all required forms (15 percent), and quality of proposal (15 percent). Required proposal documents include a completed bid input form, business references form with a minimum of three references, warranty information, details of any alternate parts with color selections, and pricing of bid alternate assemblies; specifications referencing make and model numbers are considered descriptive and not restrictive, allowing proposers to submit equal or alternate items with detailed specifications provided as attachments.

The solicitation document does not identify any specific set-aside designations, disadvantaged enterprise requirements, or restrictions on the types of organizations eligible to respond. No incumbent vendors or current contractors are listed in the available materials. The CCSD prefers to award one contract to a single bidder on an "all or nothing" basis but reserves the right to award multiple contracts to different bidders for select items or groups of items at its discretion. The estimated award date is scheduled before the end of April 2026. No specific budget range or award value is disclosed in the provided documentation, though the scope encompasses over 9,500 furniture items across four school facilities, suggesting a substantial procurement value. Interested vendors should note that the bid sheet and invitation for proposals contain detailed product specifications and part numbers necessary for accurate pricing and procurement planning.