eGap-ILPSA Maint & Support -Lea Accounting-EMS LINQ, LLC

The State of Alabama is soliciting a sole-source award for annual maintenance and support of the eGap and ILPSA platforms, with responses due November 10, 2026. The sole-source intent is the decision-flipping constraint, and the notice title names LEA Accounting-EMS LINQ, LLC. The platforms are web-based, vendor-hosted systems that give local education agencies electronic access to federal formula and competitive grant applications, improvement planning tools, professional development tracking, and fund requests.

The required scope covers eGap base maintenance and hosting, Perkins V comprehensive local needs assessment maintenance and support, Title IV survey and report maintenance and support, and ILPSA base maintenance and support. Required functions include email notifications, application status tracking, online submissions and approvals, and real-time compliance data to local, state, and federal agencies. Maintenance must be annual and ongoing to ensure continuous distribution of federal funds.

The attached Quick Quote terms, issued by the Office of the Chief Procurement Officer, cap any annual renewal at the lesser of $25,000 in total cost or five years from the effective date. Price escalations are permitted only up to 5 percent of annual contract costs with documented justification, and the State reserves the right to conduct cost realism and price reasonableness analysis on all quotes. Suppliers must be registered in Alabama Buys, enroll in E-Verify, and submit inquiries through the Supplier Portal. Foreign entities must register with the Alabama Secretary of State before conducting business in the State. The contract is governed by Alabama law with exclusive venue in Montgomery, and the State may cancel for convenience at the Chief Procurement Officer's discretion.

The notice was posted November 5, 2026, and responses are due November 10, 2026.