Educational Diagnostic Services (Evaluations)

Deming Public Schools in Luna County, New Mexico, is seeking a vendor to provide comprehensive Educational Diagnostic Services (Evaluations) through a competitive Request for Proposals (RFP). The procurement aims to secure vendor capabilities for conducting up to 150 English initial evaluations and 150 bilingual (English and Spanish) initial evaluations and re-evaluations annually. The initial contract term is one year, with potential annual renewals for up to three additional years. Vendors must demonstrate expertise in conducting detailed student disability evaluations, with specific requirements for accurate communication, flexible service delivery, and compliance with district special education protocols. The proposal evaluation will be comprehensive, with points allocated across multiple criteria: specifications (25 points), personnel requirements (20 points), references (20 points), pricing (30 points), and resident/veteran business status (5 points). Key dates include an RFP opening on 04/11/2025, with proposal submissions due by 05/02/2025 at 3:00 PM, and an anticipated Board of Education recommendation by 05/15/2025.

The RFP includes notable preference provisions, specifically an 8% preference for in-state or Native American resident businesses and a 10% preference for resident veterans or Native American resident veterans. Vendors must submit detailed proposals addressing specifications, personnel qualifications, references, and pricing structures. Payment will be strictly performance-based, with compensation only issued for services actually rendered. While specific budget ranges are not explicitly stated, the scope suggests a substantial annual service contract covering approximately 300 total evaluations. Prospective vendors must demonstrate significant expertise in educational diagnostic services, with a focus on supporting students with disabilities through comprehensive and accurate evaluation processes. The procurement appears designed to establish a long-term partnership with a qualified service provider capable of meeting Deming Public Schools' specialized evaluation needs.