Educational and Institutional (E&I) Cooperative Services for Mattresses, Hospitality Supplies, Equipment and Related Services #683486

Educational and Institutional (E&I) Cooperative Services, a nonprofit cooperative serving over 5,000 member institutions including universities, colleges, K-12 school districts, and healthcare facilities, is seeking proposals for a master agreement covering mattresses, hospitality supplies, equipment, and related services. The procurement solicits responses for dormitory-specification mattresses in various sizes (twin, full, queen, king), commercial soft goods including mattress covers, pads, sheets, comforters, and towels, along with in-room amenities and "Room in a Box" offerings. Respondents must meet stringent product specifications, including fire-resistant construction, bed bug resistance, CertiPUR-US certified foam with low VOC emissions, and compliance with specific flammability standards. Proposal submissions were due by November 3, 2020, with technical evaluations scheduled for November 17, 2020, pricing evaluations on November 23, 2020, and an anticipated contract award by December 14, 2020. Evaluation criteria include product technical compliance, pricing competitiveness, financial stability, and ability to provide references from at least six universities currently using their mattress products.

E&I Cooperative Services is committed to developing business relationships with minority, women, disabled, veteran, and service-disabled veteran-owned businesses, though no specific set-aside percentages are detailed. The resulting master agreement will have a five-year term with an option for one additional five-year renewal, contingent on mutual agreement at least one year before expiration. Successful suppliers must pay a 3 percent Contract Administrative Fee on monthly sales invoiced to E&I members and maintain 95 percent on-time delivery with specified order accuracy and fill rates. While no specific contract value is mentioned, E&I anticipates significant member purchases across geographic regions including the Northeast, Mid-Atlantic, Southeast, Central, Great Lakes, and Western United States. The organization reserves the right to make multiple awards by section or geographic region and potentially expand regional agreements to a national scope based on mutual agreement with selected respondents. Suppliers must demonstrate financial stability and commit to making these mattress and hospitality supply offerings their primary go-to-market strategy for the education sector.