EDIS92224 RFQ-ITS Uninterruptible Power Supply Maintenance

The State Controller's Office (SCO), Disbursements Bureau is seeking a contractor to provide comprehensive hardware and software maintenance for an existing Schneider Electric uninterruptible power supply (UPS) system located at 3301 C Street in Sacramento, California. The procurement covers a three-year agreement with options for two additional one-year extensions, focusing on maintenance services for a Symmetra PX 250kVA UPS and associated equipment. Required services include visual inspections, functional verifications, hardware updates, component replacements, and system upgrades, with a mandatory next business day response time and optional 4-hour emergency response upgrade. Qualified bidders must have ExoXpert Power Distribution certification, employ technicians with at least three years of UPS battery maintenance experience, and pass background checks. The evaluation process will assess bids based on administrative requirements, technical qualifications, and cost, with a maximum of 160 points available. Key procurement dates include a bid submission deadline of May 27, 2025, cost opening on May 29, 2025, and an anticipated agreement start date of June 30, 2025.

The procurement includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, with potential incentive points up to 5% of the total evaluation score. Bidders must comply with specific insurance requirements, including commercial general liability ($1M per occurrence), workers' compensation, automobile liability, and pollution liability. The total estimated agreement value is $600,000, covering three years of hardware and software maintenance, replacement parts, and services. Contractors will be responsible for all maintenance costs, parts replacements, and installations without interrupting critical operations, and must provide comprehensive documentation and recommendations to the contract manager. The State Controller's Office reserves the right to reject all bids and is not obligated to award a contract. Additional requirements include information security agreements and compliance with various state certifications and policies. The procurement covers jurisdictions in Sacramento County and San Francisco City, with services specifically targeting the SCO Disbursements Bureau's critical power infrastructure.