EDIS90725 - Custom Warrant Printing Services

The California State Controller's Office is seeking a contractor to provide comprehensive custom warrant printing services through Invitation for Bid (IFB) EDIS90725. The procurement encompasses printing and delivery services for five distinct warrant series: Payroll (01-03), General Disbursements (04-08), CalSTRS/CalPERS (10-14), General Disbursement with Explanation of Benefits (60-69), and In-Home Supportive Services (70-79). The contract will span one year, with potential amendments to add funds and services, and requires high-quality printing of warrants with specific technical specifications including security features like artificial watermarks and warning bands. Bidders must submit comprehensive documentation including cost worksheets, business licenses, and required certifications. The bid response is due on August 5, 2025, at 2:00 p.m. PT, with a proposed award date of August 14, 2025, and an anticipated agreement start date of September 5, 2025. Total production volumes range from 60,000 to 1,839,200 two-up forms across the different warrant series, and evaluation will be based on the lowest total cost.

The solicitation includes provisions for Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) participation, with potential incentives up to 5% for DVBE involvement. Contractors must maintain specific insurance requirements, including commercial general liability, workers' compensation, and automobile liability with minimum coverage levels and additional insured status for the State of California. The winning contractor will be responsible for printing, packaging, and delivering warrants to the Department of General Services Transit Warehouse, with strict adherence to technical and security specifications. While no incumbent vendor is specifically mentioned, the contract appears designed to accommodate businesses that can meet complex printing and security requirements. The procurement seems structured to provide flexibility for small and diverse businesses while ensuring high-quality, secure warrant printing services. Although a specific budget range is not disclosed, the extensive production volumes and detailed technical specifications suggest a significant contract value for the selected vendor.