Econolite Signal Controllers for Athens Regional Distribution Center

The Texas Department of Transportation (TxDOT) has issued an Invitation for Bid (IFB) for the procurement of 15 Econolite Type 2-SDLC traffic signal controllers with A, B, and C connectors for the Athens Regional Distribution Center. This emergency procurement requires vendors to be official authorized dealers or distributors of Econolite products, with documentation of authorization to be submitted within two days of TxDOT's request. The solicitation was posted on December 2, 2025, with responses due by 3:00 PM Central Time on December 5, 2025, and an anticipated contract award by December 15, 2025. Delivery must occur between 8 AM and 4 PM Monday through Thursday at the Athens Regional Supply facility located at 2400 NE Loop 7, Athens, TX 75752, with vendors required to have the capability to offload equipment on TxDOT property. All equipment must meet specification DMS-11170 and include a minimum of 95 percent manufacturer's warranty remaining at the time of payment, with a full 5-year warranty on parts and labor from the date of acceptance. Pricing must be submitted on a firm, fixed-price basis with F.O.B. destination terms, and vendors must complete a Vendor Data Schedule and Texas Family Code Schedule.

The solicitation is designated as a proprietary purchase under Texas Government Code 2155.067 specifically requiring Econolite brand equipment, which limits competition to authorized dealers of this specific manufacturer. Purchases are exempt from state and local sales tax and federal excise tax, with an Early Payment Program available for vendors offering cash discounts. No minimum or maximum purchase guarantee is provided, and TxDOT reserves the right to accept or reject responses and waive minor technicalities. While specific award value is not explicitly stated, the procurement involves 15 signal controllers with potential for future purchases. The contract appears to be structured with potential renewal options under standard Government Code provisions, though specific budget ranges are not detailed in the solicitation documents. Vendors should note that this is an emergency purchase under Texas Government Code 2155.137 and 34 TAC 20.82, which may impact standard procurement procedures and timeline considerations.