Early Reach Coor Training 3-2016

The Commonwealth of Pennsylvania's Office of Vocational Rehabilitation is seeking a lodging and conference facility in State College, PA to host an Early Reach Coordinator Training event. The procurement requires a venue within five miles of zip code 16801 that can provide up to 45 guest rooms per night with in-room refrigerators, as well as large meeting rooms capable of accommodating 45 participants daily. Specific audiovisual equipment requirements are included in the Statement of Work. The contract will cover overnight accommodations and meeting space on March 15-18, 2016, with the primary training dates being March 16-18, 2016. Evaluation criteria will focus on accessibility, location, and pricing, with bidders required to adhere to the Commonwealth's Preferred Lodging Guide and submit proposals electronically through the Commonwealth's SRM system. The bid submission deadline is February 3, 2016, and the contract will be established as a 1-year price contract with potential extension for up to three additional months.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract appears to be open to standard lodging and conference facilities that can meet the specified requirements. While no incumbent vendors were identified, the Commonwealth reserves the right to modify quantities or services during the contract term. No precise budget range or award value was specified in the available documentation. The procurement will be funded through Commonwealth sources, and the facility selected must be fully compliant with the Americans with Disabilities Act. Additionally, the Commonwealth will be exempt from standard cancellation fees and local/state occupancy taxes, and retains the right to inspect the site prior to the event. The procurement is specifically tied to the Office of Vocational Rehabilitation's training needs and appears to be a standard competitive bidding process for temporary lodging and meeting space.