E-Text Solution (UW Stout) 210087-CK

The University of Wisconsin-Stout (UW-Stout) is seeking proposals for an E-Text Solution to provide digital textbooks and courseware for online and on-campus courses. The procurement involves a comprehensive digital content delivery platform that must integrate with Canvas learning management system, offer mobile accessibility, support offline functionality, and provide robust support services. Vendors must demonstrate at least three years of experience in digital textbook implementation, training, and support. The proposal requires vendors to complete 75 percent or more of a provided content list, detailing specific information for each title including access duration, platform costs, and digital list costs. The evaluation criteria are structured with 1,000 technical points and 350 cost points, totaling a maximum of 1,350 points, with only proposals scoring 810 points or higher considered eligible. Proposal submissions were due on November 23, 2020, at 2:00 PM, with vendor demonstrations scheduled for December 7-11, 2020. The anticipated notification of intent to award was January 8, 2021, with a contract start date of January 22, 2021.

The procurement includes provisions for Wisconsin's Supplier Diversity Program, offering a 5 percent preference for certified Minority Business Enterprises and Disabled Veteran-Owned Businesses if their qualified proposals are not more than 5 percent higher than the lowest proposal. The contract term is initially one year, with four optional one-year renewal periods contingent on mutual agreement, funding availability, and contractor performance. All data collected and stored must remain within the United States, though vendors may be based internationally. The program is uniquely funded through a student-approved fee paid by all students, eliminating the need for individual student opt-out mechanisms. Invoicing will be conducted monthly, with payment terms set at Net 30 days upon service acceptance. While a specific total contract value is not explicitly stated, the scope suggests a significant investment covering over 800 digital textbook titles across multiple academic disciplines, including engineering, business, psychology, education, health sciences, and the arts. The university reserves the right to negotiate terms and pricing with the highest-scoring proposer and may request best and final offers.