Dynamic Speed Feedback Signs

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services (OSPS), on behalf of the Maine Department of Transportation (MaineDOT), is seeking to procure seventy-seven (77) portable, post-mounted dynamic speed feedback signs through a competitive Request for Quotations (RFQ). The signs must meet specific technical requirements, including a 15" character display, radar detection capabilities, comprehensive data logging features, and power systems capable of operating for 168 continuous hours without recharging. Bidders are required to submit a sample sign for a 30-day testing period, and the contract will be awarded on a best value basis, evaluating price, delivery timelines, and alignment with detailed technical specifications. The solicitation requires signs that can operate in extreme temperatures ranging from -20 to 120 degrees Fahrenheit, with robust display, data collection, power management, installation, and technical support capabilities. Key deadlines include questions due by 04/22/2025 and quotation responses due on 04/25/2025 by 4:00 p.m. local time, with all units to be delivered to the MaineDOT Sign Shop in Augusta, Maine.

The RFQ does not explicitly specify set-aside designations or restrictions on respondent types, suggesting the procurement is open to all qualified vendors who can meet the technical specifications. The contract includes provisions for potential additional unit purchases within six months of the initial award, with all units priced using FOB-Destination shipping terms, meaning all shipping charges are incorporated into the bid price. Payment will be processed on net 30 terms using various methods including check, electronic funds transfer, or procurement card. The successful vendor will be required to provide an 18-month warranty covering parts and labor, or the standard manufacturer's warranty, whichever offers more comprehensive coverage. While specific budget ranges are not detailed in the available documentation, the procurement involves 77 dynamic speed feedback signs with complex technical requirements, suggesting a potentially significant contract value. The signs will ultimately be used for traffic management and speed monitoring purposes, indicating a strategic investment in public safety infrastructure by the State of Maine.