DVMF-CEM-CH25-TREE

The Maryland Department of Veterans & Military Families (DVMF) has issued a Small Business Reserve Procurement solicitation for tree removal services at the Cheltenham State Veterans Cemetery located in Prince George's County. The procurement involves cutting down and removing 10 trees of various sizes, grinding their associated stumps, trimming 7 additional trees, and removing all resulting debris. Vendors must have three years of experience under their current business name and provide necessary licenses and insurance, including $1 million per occurrence in general liability coverage. The contractor is required to add the State of Maryland as an additional insured. Key submission deadlines include vendor questions due by March 11, 2025 at 12:00 noon EDT, and final bids due by March 24, 2025 at 12:00 noon EDT. While no pre-bid conference is scheduled, vendors may visit the cemetery grounds during normal operating hours. The contract term is set for six months from the date of execution, and pricing must be submitted using the provided bid form with unit costs for tree removal, stump grinding, and tree trimming.

This procurement is specifically designated as a Small Business Reserve procurement, which means it is limited exclusively to certified small business vendors that meet Maryland's statutory requirements for small business classification. The cemetery where services will be performed is a significant veterans' memorial site that currently conducts over 1,000 burials annually and serves as the final resting place for more than 30,000 Maryland veterans and eligible dependents. Payment terms for the contract will be net 30 days after receipt of a proper invoice. Vendors must also complete and submit a Conflict of Interest Affidavit and Disclosure form, which requires transparency about any potential conflicts that could impair impartial service delivery or provide an unfair competitive advantage. While specific budget ranges are not explicitly stated in the documents, the procurement involves detailed tree management services at a state veterans cemetery, suggesting a focused and potentially modest contract value commensurate with the specific scope of work outlined.