Dust Control Services at Camp Grayling and Ft. Custer

The Michigan Department of Military and Veterans Affairs is seeking a contractor for dust control services at Camp Grayling Joint Military Training Center and Fort Custer Training Center through Request for Proposal No. 18000002071. The procurement requires applying a dust control solution containing at least 26% mineral brine to dirt and sand maneuver trails, with an anticipated annual demand of 243,000 gallons (190,000 for Camp Grayling and 53,000 for Fort Custer). The contract will cover three years with two potential one-year extensions, with applications expected in May, July, and September, and additional services possible during extreme dry conditions. Bidders must be licensed general contractors in Michigan, provide their own equipment and materials, and submit proposals electronically through the SIGMA VSS system. The technical evaluation will assess work specifications (5 points), operational requirements (20 points), vendor experience (30 points), and other factors (45 points), with a minimum of 80 technical evaluation points required to advance to pricing review. Proposal questions were due by April 19, 2018, with answers posted by April 23, 2018, and the final proposal deadline was April 27, 2018, at 3:00 p.m. Eastern, with an anticipated contract start date of July 13, 2018.

The solicitation indicates potential consideration for qualified disabled veteran (QDV) status under MCL 18.1261(8) and suggests multiple awards may be possible based on geographic region and best value. The current incumbent vendor is Michigan Chloride Sales from St. Louis, MI. The total contract value is $138,000.00, broken down as $108,000.00 for Camp Grayling ($36,000.00 annually) and $30,000.00 for Fort Custer ($10,000.00 annually), with the contract being 100% federally reimbursed through TATM funding. Contractors must provide Material Safety Data Sheets (MSDS), maintain a quality assurance program, and assign a dedicated service manager for State of Michigan accounts. Delivery requirements include 30-day advance notice, application only when trails are free of standing water, and no applications within 24 hours before or after measurable precipitation. The State is not obligated to accept the lowest price proposal and will evaluate submissions based on comprehensive criteria beyond cost.