Dust collector system, OEM repair parts, sternvent, purchase

Palm Beach County, Florida issued Request for Quotation (RFQ) #031721-183R/MB on April 22, 2021, for the purchase and delivery of original equipment manufacturer (OEM) repair parts for a Sternvent Model# DKPF36005 Dust Collector System. The procurement encompasses ten line items including multi-pocket polyester filters, filter inserts, filter protectors, filter hangers, gaskets, motorized shaker rebuild kits, shaker motors, access doors, and wing door knobs, with all items required to be Sternvent brand with no substitutions permitted. Deliverables must be shipped to Palm Beach County Water Utilities, WTP #8, located at 1500 Jog Road, West Palm Beach, Florida 33417, and the contract term extends for 12 months from the date of award with the county retaining the right to purchase additional quantities at the quoted prices throughout this period. All pricing must be submitted as firm, fixed unit prices including shipping and freight charges with F.O.B. designation as destination, and prices shall remain firm for 90 days from quote opening and for the duration of any resulting contract. The submission deadline was May 11, 2021, at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email, and award was to be made on an all-or-none basis to the lowest responsive and responsible quoter. The successful vendor must register with the county's Vendor Self Service system, maintain a valid Business Tax Receipt, comply with E-Verify employment eligibility requirements, and provide factory/manufacturer warranty on all items against defects in materials and workmanship, with payment rendered only upon county satisfaction and acceptance of delivered items.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) and Local Preference provisions, with quoters maintaining permanent places of business in Palm Beach County eligible to receive a 5% local preference advantage. Additionally, certified small businesses submitting quotes within 10% of the lowest responsive bid may be considered for award, expanding participation opportunities for disadvantaged enterprises. No incumbent vendors or current contractors are identified in the solicitation documentation. The RFQ does not specify an explicit budget range or award value; however, the contract structure allows Palm Beach County to issue individual purchase orders for items on an as-needed basis throughout the 12-month contract period at the negotiated firm, fixed unit prices, suggesting a flexible spending model based on actual operational requirements for dust collector system maintenance.