Dumbbells Weight Equipment for Madisonville

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training, is issuing a Request for Bid (RFB 758 2600000144) for the procurement of dumbbells and weight equipment to be delivered to the Madisonville Police Department Regional Training Center located at 755 Industrial Road, Madisonville, Kentucky 42431. The solicitation requires vendors to provide four 2-tiered horizontal dumbbell racks, each capable of holding 10 pairs, and 40 rubber hex dumbbells in pairs ranging from 5 pounds to 100 pounds (with 2 pairs each of 20 different weight denominations). Equipment specifications mandate heavy-gauge steel welded frames with powder coat finish, angled trays to prevent rolling, adequate weight capacity, stability features, rubber or urethane coating on dumbbells, thick knurled handles, and hex design to prevent rolling. The procurement also includes delivery and installation services, with the successful vendor responsible for unloading equipment from the truck at the specified location, as the agency lacks a receiving dock or unloading equipment. All bids must be submitted electronically through the Commonwealth eProcurement System (Vendor Self Service portal at https://vss.ky.gov) with vendor registration required 24 to 48 hours prior to submission. Vendors' written questions are due by 10:00 AM Eastern Time on September 29, 2025, with bid closing on October 8, 2025, at 1:30 PM Eastern Time. The contract award will be determined using a best value evaluation methodology allocating 90 points to price (with the lowest bidder receiving maximum points) and 10 points to delivery time in working days (with the lowest delivery time receiving maximum points). All pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes, with all freight, shipping, handling, and installation charges included in the delivery line item. Pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders are eligible for reciprocal preference equal to the preference given by nonresident bidders' home states. Additionally, qualified bidders receive enhanced consideration, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies for individuals with severe disabilities, which are eligible for preference equal to 15 to 20 percent of maximum points. Bidders must complete all required affidavits under Kentucky Revised Statutes 45A.110 and 45A.115, including attestations regarding compliance with Kentucky campaign finance laws, resident bidder status, and qualified bidder status; all affidavits must be notarized and remain effective for one year from the date of execution. Prior to contract award, the successful vendor must furnish a Certificate of Insurance evidencing Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 per occurrence if delivery is provided by the contractor. Kentucky Tax Registration Form 10A100 completion and foreign entity certificates of authority to transact business in Kentucky are required prior to award. The solicitation does not specify unit costs, line item totals, or overall contract amounts, and no incumbent vendors, set-asides, or specific funding sources are identified in the procurement documents. Delivery coordination will be managed through agency supervisor Sean McKinney, with billing and shipping directed to the Department of Criminal Justice Training at 4449 Kit Carson Drive, Richmond, Kentucky 40475.