Duct Cleaning Group Homes

The Arc Erie County is requesting proposals for HVAC ductwork cleaning services at 19 group homes located throughout Erie County, New York, with proposals due July 24, 2026. This is a non-prevailing wage, tax-exempt project with no identified incumbent and no prior-award restriction.

The scope encompasses duct cleaning at residential facilities in 12 municipalities (Orchard Park, Alden, Hamburg, Amherst, Cheektowaga, Buffalo, Tonawanda, Kenmore, Lakeview, Lancaster, Clarence, and East Aurora) featuring diverse HVAC configurations — single and multiple furnaces and air-conditioning handlers located in attics, basements, mechanical rooms, and garages. Bidders must schedule site visits directly with house managers during business hours (9:00 AM to 2:00 PM, Monday through Friday) using a provided contact list. Successful contractors must obtain manufacturer certifications and permits to operate in Erie County, New York.

The estimated total contract value is approximately $1,000 across all 19 locations, with individual site costs ranging from $8 to $120. The Arc retains the right to award all, some, or none of the individual site bids separately. Payment terms are net 30 upon Agency approval.

Contractors must maintain comprehensive insurance coverage: workers' compensation ($500,000), commercial general liability ($1,000,000 per occurrence, $2,000,000 aggregate), commercial umbrella liability ($2,000,000), and automobile liability ($1,000,000). The Arc must be named as an additional insured with a waiver of subrogation and 30 days' notice of cancellation. Contractors must comply with The Arc's Code of Conduct, including drug-free workforce certification, background checks for violent crimes and theft, and non-discrimination attestation. Bidders must submit three commercial references for similar services within the past two years and provide detailed invoices per project and building address upon completion. Proposals are due electronically at bids@arceriecounty.org with "Ductwork Group Homes" in the subject line; paper submissions are not accepted.