Duct Cleaning at the Davis and McDaniel Veterans Care Center

The Commonwealth of Virginia Department of Veterans Services is requesting bids for quarterly duct cleaning services at Davis and McDaniel Veterans Care Center in Roanoke under IFB #128785, with bids due September 28, 2026 at 2:00 p.m. EST.

The scope includes quarterly cleaning (performed on Thursdays or Fridays) of one dryer exhaust vent on the first floor from dryer to roof exhaust with exhaust fan, three commercial dryers and dryer exhaust vents on the main level (after 1:00 p.m.), digital before-and-after photographs of ventilation ducts, deficiency reporting with recommendations, replacement and sealing of all access points, and exhaust fan restart. The contractor must maintain workers' compensation insurance per Virginia statutory requirements and Commercial General Liability coverage of $1 million per occurrence and $2 million in the aggregate. Proof of proper training and experience is required.

The initial contract term is one year with four optional one-year renewal periods. Award will be made to the lowest responsive and responsible bidder on net prices with unit prices, extensions, and grand total. Contract price must remain firm during the contract period. Invoices are due for payment 30 days after receipt or delivery of services under the Prompt Payment Act.

Bidders must register in the eVA Internet e-procurement system and are subject to vendor transaction fees: 1 percent capped at $500 for DSBSD-certified small businesses, and 1 percent capped at $1,500 for other businesses. The solicitation is classified under NIGP Commodity Code 03131 (Duct Cleaning Equipment, Air).