Drying agent for sport fields, term contract

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for a drying agent designed to eliminate puddles on skinned infields and maintain sports field playability. The procurement sought Pro-Choice Rapid Dry or an equivalent product supplied in 50-pound bags with an estimated annual quantity of 480 bags on a firm, fixed-price term contract basis. The successful vendor will be awarded an initial 12-month contract with options to renew for four additional 12-month periods, subject to mutual written agreement and fund appropriation. Quotations were required by May 11, 2017, at 4:00 p.m. local time, with submissions acceptable via fax or email. Delivery must occur within ten calendar days of receiving a delivery order, with the F.O.B. point designated as the Parks Maintenance Compound located at 4759 S. Congress Avenue, Lake Worth, Florida 33461. All unit pricing must remain firm and fixed, inclusive of supervision, labor, equipment, materials, transportation, and other necessary services. Vendors must comply with non-discrimination policies consistent with Palm Beach County Resolution R-2014-1421, submit a Drug-Free Workplace Certification, and provide appropriate business licensing documentation including a valid Business Tax Receipt.

Palm Beach County implemented a Small Business Enterprise (SBE) program offering preference to certified small businesses within 10 percent of the lowest responsive bid, and a Local Preference Ordinance providing a 5 percent price reduction for quoters with a permanent place of business in Palm Beach County or the Glades. Payment shall be rendered only upon the County's acceptance and satisfaction with delivered items, with invoices submitted to the Palm Beach County Finance Department and purchase order numbers required on all documentation. The County reserves the right to increase or decrease quantities as necessary to meet actual requirements and may terminate the contract for convenience with five days written notice or for default if the vendor fails to perform within ten days of written notice. No incumbent vendor or current contractor information was identified in the procurement documents, nor was a specific budget range or award value disclosed.