Drug and Alcohol Testing Services

The City of Edinburg in Hidalgo County, Texas, is seeking proposals for a comprehensive Drug and Alcohol Testing Services contract to establish a third-party administrator for conducting random drug and alcohol testing for city employees. The procurement focuses on supporting a drug-free workplace, specifically targeting approximately 250 safety-sensitive positions and 105 Department of Transportation (DOT) positions. Required services include pre-employment, return-to-work, post-accident, reasonable suspicion, promotional, and random testing, with expectations of approximately 250 random tests and 105 post-accident tests annually. Comprehensive services must include 24/7/365 emergency response capability, quarterly computer-generated random testing, Medical Review Officer (MRO) verification, Substance Abuse Professional (SAP) services, and employee training. The evaluation criteria will be weighted as follows: 30% for scope of work completeness, 30% for qualifications and experience, 30% for cost, 5% for administrative requirements, and 5% for staffing availability. The Request for Proposal (RFP) was released on December 17, 2025, with a question submission deadline of December 26, 2025, and a proposal submission deadline of January 6, 2026, at 3:00 p.m., to be submitted electronically via the OpenGov procurement portal.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract term is a minimum of one year from execution, with two optional one-year renewal periods subject to City Manager approval. Vendors must maintain current insurance certificates with the City listed as an additional insured and comply with state and federal regulations, including HIPAA and 42 CFR Part 2 confidentiality requirements. Pricing must include comprehensive costs for laboratory services, including unit costs for various testing methods such as urine, hair follicle, and oral fluid tests for both DOT and Non-DOT scenarios, breath alcohol testing, on-site testing, after-hours services, and administrative fees. The City reserves the right to reject any or all proposals, award the contract to one or more qualified proposers, or terminate the contract with 30 days' notice if performance is deemed unacceptable or if no funds are available. While specific budget ranges are not explicitly stated, the comprehensive nature of services and the city's size suggest a potentially significant contract value for the selected vendor.