Droplet Face Masks

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, issued Request for Bid (RFB) 758 2000000654 on May 15, 2020, for the procurement of droplet face masks to serve all state agencies and political subdivisions, including cities, counties, and school districts throughout Kentucky, with particular relevance to Elliott County. The solicitation seeks 3-ply polypropylene disposable droplet masks meeting specific technical specifications: non-woven pleated construction measuring 6 3/4" x 3 3/4" rectangular, glass-free and latex-free material with a pliable flat noseband, minimum 99% particle filtration efficiency, and minimum 99% bacterial filtration efficiency with ear loops. Vendors were required to submit written questions by May 21, 2020 at 4:30 p.m. ET, with the Commonwealth issuing responses by May 26, 2020, and the bid closing date set for June 2, 2020 at 1:30 p.m. ET. Pricing must be quoted per individual mask on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales and use taxes, with no restrictions on ordering quantities. The award will be made on a best value basis using measurable criteria: 90 points allocated to price (with the lowest bidder receiving maximum points and others scored proportionally) and 10 points allocated to delivery time specified in working days (with the lowest delivery time receiving maximum points and a 1% daily deduction penalty for late deliveries). The resulting contract will be awarded for an initial period of one year from the award date through June 30, 2021, with options to extend for four additional one-year renewal periods at the mutual written approval of all parties; price increases are prohibited during the first 12 months, with subsequent adjustments requiring documented justification based on industry-wide changes.

The Commonwealth reserves the right to award contracts to multiple vendors as necessary to meet state needs and has established preference designations for eligible bidders. Kentucky resident bidders receive reciprocal preference equal to preferences offered by other states, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with disabilities receive preference equal to 15 to 20 percent of maximum points. Electronic bid submission through the eProcurement system is mandatory, with paper bids deemed non-responsive; all required affidavits, tax registration documentation (including Revenue Form 10A100), certificates of authority, and EEO forms if applicable must be submitted prior to award. The Commonwealth reserves the right to request samples prior to contract finalization and may cancel the contract with 30 days' notice. No specific budget range or estimated award value is disclosed in the solicitation documents; the contract scope is defined as an all-state agency solicitation with quantities to be determined by participating agencies' estimated usage. Interested parties should contact Carrie Willard at 502-564-6515 or carrie.willard@ky.gov for additional information regarding this opportunity.