Drone and Pyrotechnic Displays

The City of McKinney, Texas is seeking a special event production company to provide drone and pyrotechnic displays for two annual city events: the Juneteenth Celebration and Red, White, and Boom. The Request for Proposal (RFP No. 26-20RFP) requires a single vendor to deliver comprehensive services including personnel, equipment, choreography, soundtrack production, and simulcast coordination. For the Juneteenth event, the vendor must create a 10-minute drone show with a minimum of 200 drones and 12 animations, while the Red, White, and Boom event demands a 20-minute combined drone and pyrotechnic display featuring at least 300 drones and 25 animations. The proposal will be evaluated using a 100-point system, with points distributed across categories such as Company Profile and Project Team Experience (20 points), Cost Proposal (20 points), Project Schedule & Deliverables (20 points), Related Experience (15 points), Safety Procedures (15 points), and Site Requirements (10 points). Key dates include a pre-submittal conference on October 21, 2025, with proposal submissions due on October 30, 2025. The contract is structured for an initial one-year term with options to renew for up to four additional one-year terms.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the procurement documents. The budget for the events is strictly defined, with a maximum of $10,000 allocated for the Juneteenth drone show and $150,000 annually for the combined Red, White, and Boom drone and pyrotechnic display. Vendors must provide detailed cost proposals separately for each event component and meet comprehensive insurance requirements, including commercial general liability, workers' compensation, and business automobile liability insurance with specific coverage limits. The procurement covers Collin County, Texas, and targets vendors capable of delivering sophisticated aerial entertainment experiences for community celebrations. While no incumbent vendors are identified, the RFP suggests the city is seeking a technologically advanced provider with expertise in drone shows and pyrotechnic displays. Potential contractors will need to demonstrate significant experience in event production, safety protocol implementation, and the ability to choreograph complex drone and firework performances that meet the city's specific requirements.