Drake Field Pavilion Repairs Invitation to Bid

The City of Peachtree City in Fayette County, Georgia, is seeking bids for the Drake Field Pavilion Repairs, a structural rehabilitation project involving the replacement of main supporting beams and comprehensive seal-coating of the wooden pavilion structure. The procurement is a competitive bid process requiring contractors to submit detailed proposals by October 16, 2025, at 3:00 pm local time. A mandatory pre-bid meeting is scheduled for October 2, 2025, at 3:00 pm at the Drake Field Pavilion site. Bidders must provide an engineer-stamped construction shoring design plan and demonstrate a minimum of 5 years of experience working on wooden frame and outdoor structures with appropriate Georgia state licensing. Evaluation criteria include responsiveness, contractor qualifications, and bid pricing, with the contract to be awarded to the lowest responsive and responsible bidder. The project requires substantial completion within 60 calendar days from the Notice to Proceed, with liquidated damages of $250 per day for missed deadlines. Bidders must also submit three examples of similar completed projects as part of their proposal documentation.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to submit a bid security of 5% of the maximum bid price and provide performance and payment bonds (performance bond at 100% and payment bond at 110% of project cost). A cash allowance of $10,000 is included in the bid specifications. The project is locally funded and will be administered by the City of Peachtree City's purchasing and project management teams. While no incumbent vendors are mentioned, the City reserves the right to award the contract in phases and to reject any or all bids. The specific budget range is not explicitly stated, but the inclusion of a $10,000 cash allowance suggests the project has a moderate financial scope. Contractors will need to integrate their work with existing pavilion infrastructure while executing the structural repairs and protective seal-coating.