Drain Maintenance (Pipe Cleaning & Inspection)

The Virginia Department of Transportation (VDOT) Hampton Roads District is requesting bids for on-call drain maintenance services — drop inlet, manhole, culvert, and drainage structure cleaning and video inspection — on Interstates 64 and 664 in Hampton, Newport News, James City County, and York County under IFB #161046, with bids due August 3, 2026 and a mandatory in-person pre-bid conference on July 22, 2026 at 10:00 a.m. EST at the Interstate Maintenance Office in Chesapeake, Virginia. Attendance at the pre-bid conference is a prerequisite for bid submission.

Bidders not certified as small businesses by the Virginia Department of Small Business and Supplier Diversity must identify subcontracted portions to DSBSD-certified small businesses under a mandatory Small Business Subcontracting Plan requirement.

The scope includes visual inspection and cleaning of drainage structures, removal and replacement of covers and grates, water provision and disposal, video inspection with Pipeline Assessment and Certification Program (PACP) compliance, typed inspection reports with videos, traffic control operations, and emergency response within two hours. Contractors must operate truck-mounted combination units with 800–1,200 gallon water tanks and 9–15 cubic yard debris boxes, specialized pipe inspection equipment capable of filming 200 linear feet with 360-degree articulating lenses, and locator systems. Multiple PACP-certified crews with 24/7 emergency contact availability are required. All work must comply with OSHA, VOSH, EPA, MUTCD, Virginia Work Area Protection Manual, and VDOT Road and Bridge Specifications standards and prevailing wage rates. E-Verify program participation is mandatory for employers with more than 50 employees.

The contract period is one year from award with renewal options for four successive one-year periods. The award will be competitive on a grand total basis to the lowest responsive and responsible bidder. Bid pricing shall be submitted as firm unit prices; payment is due within 30 days of invoice and verified completion. Lane closures of six hours or more are billed at full day rates; shorter closures are billed hourly. Insurance requirements include workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit, with VDOT listed as an additional insured. Bids are due electronically via eVA by 5:00 p.m. EST/EDT on August 3, 2026, with a virtual public bid opening August 4 at 9:00 a.m. EST/EDT.