DQ1, frcc-DQ-15-29-B

Front Range Community College (FRCC), a Colorado state institution serving Adams County and Weston CDP, issued a Documented Quote solicitation (FRCC-DQ-15-29-B) for the procurement of one all-terrain vehicle (ATV) with specified attachments and optional equipment for the Boulder County Campus Facilities Department. The primary ATV must meet strict operational specifications including a maximum width of 52 inches, 420CC engine, four-wheel drive capability, disc brakes, power steering, automatic transmission, independent rear suspension, front winch with mount, 2-inch receiver hitch, and front cargo basket. The solicitation includes two optional items: a rotating broom attachment (42-52 inches wide) capable of angling approximately 25 degrees for snow removal purposes, and a windshield or cab/heat houser. Quotes were required to be submitted by May 20, 2015, at 2:00 p.m. to the FRCC Purchasing Office in Westminster, Colorado, via mail, fax (303-469-7433), or email (purchasing@frontrange.edu), with delivery required to the Boulder County Campus in Longmont. Vendors were required to provide delivery timelines in weeks and comprehensive warranty information, and award was to be made to the lowest responsive and responsible bidder based on pricing, specification compliance, vendor capability, and service quality at FRCC's sole discretion. All pricing submissions must exclude federal and state taxes with FRCC's tax exemption number 98-02565 applied, and quotes must include all materials, labor, permits, and delivery costs on an F.O.B. Destination basis with no additional reimbursable expenses.

Vendors were required to register on the Colorado CORE system prior to the bid opening date to be eligible for consideration. Colorado-based businesses were given preference in case of equal bids as permitted by law, though no specific set-aside designations for disadvantaged enterprises were mentioned in the solicitation. If services were awarded, successful vendors were obligated to submit a certificate of insurance listing FRCC as both Certificate Holder and Additional Insured no later than five days before work commenced. The solicitation did not identify any incumbent vendors or current contractors, nor were specific budget ranges or award values disclosed in the procurement documents. FRCC reserved the right to reject any or all quotes and to make additional purchases at the same bid prices or lower within a reasonable timeframe, providing flexibility in procurement decisions and potential for future related purchases.