DPS Material Hauling and Disposal

The City of Royal Oak, Michigan is seeking electronic proposals for DPS Material Hauling and Disposal services through a Request for Proposal (RFP) process. Proposals must be submitted exclusively through the procurement portal at https://procurement.opengov.com/portal/romi by 1:00 pm on Tuesday, March 31, 2026, with award notification expected in May 2026 and services commencing on July 1, 2026. The procurement requires qualified vendors to provide material hauling and disposal services with all prices quoted in U.S. currency on an F.O.B. basis delivered to specified locations. Successful bidders must obtain all required licenses and permits at no cost to the City and maintain comprehensive insurance coverage throughout the contract term, including a $1,000,000 combined single limit commercial general liability policy, workers' compensation insurance as required by Michigan law, and $1,000,000 in automobile liability coverage. Bidders must execute a hold harmless agreement and indemnify the City against all claims arising from contract performance. Proposal prices shall remain firm for ninety days or until bid award, whichever occurs first, with successful bidder pricing remaining firm through project completion. The City reserves the right to reject any or all proposals, waive informalities, and accept any proposal or portion thereof deemed most favorable to its interests, with unit prices governing in cases of arithmetical errors.

The procurement documents provided do not specify set-aside designations, disadvantaged business enterprise (DBE) restrictions, incumbent vendors, or current contractor information. No specific budget range or award value is disclosed in the available documentation. The contract will be established with a completion date determined upon award, and the term may be extended by mutual written agreement prior to expiration. The City reserves the right to terminate the contract without penalty upon thirty days' written notice if performance is deemed poor or for reasons in the City's best interest. Municipalities are exempt from Michigan State Sales and Federal Excise taxes, and the City will furnish appropriate tax exception certificates upon request. No down payments or prepayments are permitted prior to delivery and acceptance of materials, and the City of Royal Oak is the sole party authorized to amend the work schedule.