Downtown Safety Improvements Phase I, ST3646

The City of Flagstaff is requesting informal proposals for 100% design phase services for Downtown Safety Improvements Phase I (ST3646, RFIP #2026-RFIP-031), with proposals due August 21, 2026 at 3:00 p.m. Arizona Time. The scope involves designing a controlled temporary-closure system for Aspen Avenue between Leroux and San Francisco Streets using bollards deployable during special events, including assessment of bollard types (removable, retractable, automated, or other systems), analysis of existing underground utilities, evaluation of signal timing coordination with bollard operations, identification of controller configurations, replacement of at least one signal pole and mast arm, installation of a new signal controller cabinet, and communication infrastructure between both intersections and City Hall.

Proposals must not exceed three pages excluding fee proposal and required City forms. Submission is electronic through the OpenGov platform. The project is funded through local sources including BAS and Transportation.

Evaluation uses a 100-point scale: Project Understanding and Approach (25 points), Relevant Experience and Qualifications (25 points), Team Expertise and Availability (20 points), Project Schedule and Work Plan (15 points), Cost Effectiveness of Proposed Fee (10 points), and Quality and Completeness of Submittal (5 points). The pricing attachment should include total proposed fee, level-of-effort estimates by task and key staff, billing rates for all personnel, estimated reimbursable expenses, and any assumptions or exclusions.

All proposers must comply with Arizona Transaction Privilege/Use Tax requirements and City Business License requirements if operating within City limits. The City reserves the right to make multiple awards, conduct discussions with highest-scoring proposers, request best and final offers, and reject any or all proposals. Proposals remain valid for ninety days following the closing date. Payment will be made within thirty days of receipt and acceptance of services and a correct invoice.