DOTD District 03 Solid Waste Contract

The Louisiana Department of Transportation and Development (DOTD) District 03 is soliciting proposals for waste disposal and container rental services across five maintenance facilities: St. Landry Maintenance Unit, St. Martin Parish Maintenance Unit, New Iberia Maintenance Unit, District 03 Headquarters, and Unit 570 Franklin. This Request for Proposal (RFP 3000026111) seeks comprehensive solid waste management services including monthly container rentals ranging from 2 to 30 cubic yards, weekly or as-needed pickups during business hours (Monday-Thursday, 6:30 AM-3:30 PM), hauling services, and disposal fees. The contract will commence July 1, 2026, or upon award, whichever is later, for an initial twelve-month period with two optional twelve-month renewals available, allowing for a maximum contract term of thirty-six months. Bidders must submit sealed bids via email to alice.smith@la.gov by April 14, 2026, at 11:59 PM CST, including RFx number 3000026111 in the subject line. Proposals must provide unit prices for eleven specified line items quoted in months (MON), each (EA), or tons (TON), with all pricing including delivery to designated locations and limited to two decimal places. The State reserves the right to award the contract separately at each location to the lowest responsible bidder, may cancel with thirty days written notice, and will not consider bidders quoting all or none; additionally, delivery fees and extra pickup costs will not factor into award determination.

Contractors must satisfy comprehensive insurance requirements including public liability, workers' compensation, and automobile liability coverage, with the State of Louisiana named as an additional insured on applicable policies, and must provide certificates of insurance within ten days of notification. All bidders must register in LaPAC prior to contract award and certify compliance with Louisiana state procurement laws, civil rights laws, anti-kickback provisions, and E-Verify requirements. The solicitation does not reference specific incumbent vendors or current contractors, nor are any set-aside designations for disadvantaged enterprises mentioned in the available documentation. No explicit budget range or estimated contract value is provided in the RFP materials, though the scope encompasses services across five locations with varying container sizes and service frequencies that will determine final contract costs. Interested vendors should note that payment will be made within thirty days of invoice or delivery, whichever is later, with the State encouraging participation in Electronic Funds Transfer (EFT) payments for expedited processing.