Door and Window Parts and Installation

Frederick County, Maryland's Office of Procurement & Contracting is requesting proposals for door and window parts and installation services on an as-needed basis across approximately 162 County buildings, with proposals due October 20, 2026 at 1:00 pm and a virtual pre-proposal conference scheduled for September 30, 2026 at 9:00 am via Microsoft Teams.

The contractor must have a minimum of five years of experience in door and window installation, replacement, repair, and maintenance as their primary specialty trade and must be registered to do business in Maryland. Scope includes installation of aluminum storefront and curtain wall products, metal hollow frames, steel doors, and pre-finished or unfinished wood doors with associated hardware. Projects will be issued as individually scoped Task Orders with negotiated compensation and completion dates across 1.5 million square feet of County floor space. The contractor furnishes all labor, materials, tools, supplies, equipment, transportation, insurance, supervision, management, and quality control; no minimum work volume is guaranteed.

The estimated contract value is between $200,000 and $250,000 over an initial one-year term commencing December 1, 2026, with four one-year renewal options at the County's sole discretion. Pricing must include hourly rates for estimators, lead installers, and helpers during normal business hours (7:30 am–4:00 pm, Monday–Friday) and separate after-hours/weekend/holiday rates, plus a material mark-up percentage. The contractor cannot subcontract except for services outside the door and window specialty trade; subcontractor mark-ups are not permitted.

The contractor must maintain a 2-year craftsmanship and parts/labor warranty and comply with manufacturer warranties. Comprehensive insurance is required, including $1,000,000 commercial general liability and auto liability coverage with the County named as an additional insured. Evaluation occurs in five phases: technical proposal (65 points), price proposal (10 points), presentation/interview (10 points), negotiations (5 points), and reference check (pass/fail). Questions are due October 9, 2026 at 4:00 pm. Tentative presentations and interviews are scheduled for November 4, 2026.