Door Access Project - See Attached RFP for Details

Bellaire Public Schools in Allegan County, Michigan is issuing a Request for Proposals (RFP) for the procurement and installation of a modern, cloud-managed electronic access control system (EACS) to replace outdated door access infrastructure at two school facilities. The project scope encompasses installation of access control systems at five access points (four exterior and one interior) at JRR Elementary School and seven exterior access points at Bellaire MS/HS, for a total of twelve door access points supporting 200 access cards. The system must integrate with existing security systems, mass notification systems, and camera systems, with technical requirements mandating non-proprietary, open-platform hardware (Mercury-based or equivalent), OSDP v2.2 support, REST API availability, and native video management system integration. Deliverables include removal and disposal of legacy equipment, professional wiring concealment, UL-listed fire-stopping for penetrations through fire-rated walls, point-to-point verification testing of all doors, 100% web and mobile app functionality without VPN requirements, mobile credential support via Bluetooth/NFC, real-time push notifications for security events, a minimum of 8 hours of administrative training, end-user instructional guides, vendor participation in the first digital lockdown drill, and comprehensive as-built documentation. Bidders must submit detailed cost breakdowns itemizing new hardware, removal of legacy systems, installation labor, on-site training, and annual SaaS/license fees. A mandatory pre-bid meeting and project walk-through will be held on March 9, 2026 at 3:30 PM at Bellaire High School (205 Victory Lane, Bellaire, MI 49615) with the Director of Operations, Bryan Davies. Sealed bid proposals must be received electronically via secured email to tstarr@bellairek12.org by 3:30 PM on March 20, 2026, with public opening and reading of bids at 3:35 PM in the Bellaire Public Schools Library, and contract award anticipated on or about March 25, 2026.

This is a federally funded project subject to federal prevailing wage laws, specifically the Davis-Bacon Act, requiring contractors to comply with prevailing wage rates established for Antrim County, Michigan, with hourly rates ranging from $13.55 to $47.28 per hour plus fringe benefits for various skilled trades and labor classifications. All bidders must provide familial disclosure statements in compliance with Michigan's MCL 380.1267 and signed Iran Business Relationship Affidavits per Michigan's Iran Economic Sanctions Act, though no specific set-asides for disadvantaged enterprises or minority-owned businesses are identified in the procurement documents. Contractors must also provide paid sick leave of one hour per 30 hours worked (up to 56 hours annually) under Executive Order 13706 for contracts awarded on or after January 1, 2017, and ensure workers are paid at least the applicable prevailing wage rate or $13.30 per hour, whichever is greater, under Executive Order 13658. No incumbent vendors or current contractors are identified in the RFP documentation. The specific award value or budget range for this Door Access Project is not disclosed in the available procurement materials, though the detailed cost breakdown requirements suggest a comprehensive budgeting approach encompassing hardware, labor, training, and multi-year SaaS/license fees.