Door Access Project - See Attached RFP for Details

Bellaire Public Schools in Alger County, Michigan is issuing a Request for Proposal for the installation of a modern, cloud-managed electronic access control system (EACS) to replace outdated door access hardware at two school facilities. The project encompasses twelve access control points: five at JRR Elementary School (four exterior and one interior) and seven exterior doors at Bellaire Middle/High School. The system must integrate with existing security, mass notification, and camera systems, with exterior doors triggering automated camera recording upon FOB entry. Bidders must provide itemized pricing across five categories: new hardware total, removal of old system, installation labor, on-site training, and annual SaaS/license fees for Year 1. All bids must include two hundred (200) access cards, with costs encompassing all labor, programming, testing, training, and supplies. A mandatory pre-bid meeting and project walk-through will be held on March 9, 2026 at 3:30 PM at Bellaire High School, 205 Victory Lane, Bellaire, MI 49615, conducted by Director of Operations Bryan Davies. Proposals must be submitted via email to tstarr@bellairek12.org by 3:30 PM on March 20, 2026, with public opening and reading scheduled for 3:35 PM the same date at Bellaire Public Schools Library. Contract award is anticipated on or about March 25, 2026.

The project is federally funded and subject to federal prevailing wage laws, requiring all bidders to comply with wage regulations and provide both a sworn and notarized familial disclosure statement per MCL 380.1267 and a signed Iran Business Relationship Affidavit per Michigan P.A. 517. Technical specifications mandate non-proprietary, open-platform hardware with OSDP v2.2 support, REST API availability, cloud-native architecture with 100% web browser or mobile application functionality, remote lockdown capabilities, and mobile credentials via Bluetooth/NFC, with integration capabilities for Perspective Video Management Systems. Vendor responsibilities include professional removal of legacy hardware with wall and door frame repair, fire-stopping for penetrations through fire-rated walls, point-to-point verification testing, minimum eight hours of administrative training for IT and security staff, quick-start guides for front office personnel, presence during the first digital lockdown drill, and comprehensive as-built documentation including floor plans, wiring schedules, and manufacturer warranties. The RFP does not indicate any specific set-aside designations, incumbent vendors, or stated budget ranges, though the scope of work and federal funding suggest a substantial contract value appropriate for qualified security system integrators with experience in educational institution installations.