DOJ Bureau of Forensic Services (BFS) Laboratory Instrument Maintenance Services

The California Department of Justice, Division of Law Enforcement (DLE) Bureau of Forensic Services (BFS) is soliciting bids for full service and maintenance of gas chromatograph and mass spectrometers across nine laboratory sites in California, including locations in Central Valley (Ripon), Eureka, Freedom (Watsonville), Fresno, Redding, Riverside, Sacramento, Santa Barbara (Goleta), and Santa Rosa. This Invitation for Bid (IFB) No. 25-0143-IFB seeks a comprehensive maintenance contract for critical forensic laboratory instruments, with a proposed contract term of three years from November 28, 2025, through November 27, 2028. The DOJ requires the successful contractor to maintain at least one maintenance facility in California with a minimum of three trained technicians and must be certified to meet ISO 17025 standards. Bidders must provide all travel, labor, parts, and materials necessary to keep the equipment in optimal operating condition, with replacement parts being new or equivalent to new. Bids are due by 3:00 p.m. PST on September 30, 2025, with a bid opening scheduled for October 1, 2025, and the DOJ intends to award a single contract to the lowest responsive and responsible bidder.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) incentive program, though the DVBE participation requirement has been waived for this specific procurement. Bidders can claim a DVBE incentive by committing to subcontract 3.25% or more of the total contract value with certified DVBE firms. The contractor must respond to service requests within 48 hours during normal business hours, demonstrating a commitment to rapid and efficient maintenance support. While the total contract amount will be determined upon award, the comprehensive nature of the service requirements suggests a significant investment in maintaining critical forensic laboratory equipment. The DOJ reserves the right to extend the agreement beyond the initial three-year term, providing potential long-term opportunities for the successful vendor. The procurement is specifically focused on San Joaquin County but encompasses multiple laboratory sites across California, indicating a statewide approach to laboratory instrument maintenance for forensic services.