DOGATE30SB- Sliding Entry Gate Repair and Maintenance

The Maryland State Highway Administration is requesting bids on preventative maintenance, inspection, troubleshooting, and repair services for automated gate systems at the Cambridge Maintenance Shop in Dorchester County under IFB DOGATE30SB, with bids due August 7, 2026. This procurement is designated as a Small Business Reserve, restricting award eligibility to vendors certified by the Governor's Office of Small, Minority & Women Business Affairs; no MBE, DBE, or VSBE subcontracting goals are established.

The scope covers four LiftMaster slide gate operators (Models SL595 and SL585) and associated equipment including infrared photo cells, reflective photo sensors, vehicle loop detectors, and electrical control systems. Services include 12 quarterly preventative maintenance inspections annually, emergency repair services with a four-hour response time, and replacement parts. The contractor must provide all labor, equipment, vehicles, diagnostic tools, safety equipment, and specialized tools; subcontracting is prohibited.

Pricing is fixed for preventative maintenance services billed quarterly and time-and-materials for repairs. Emergency callouts outside normal working hours (7:00 AM to 3:30 PM, Monday–Friday) are paid at 150 percent of the normal labor rate. Bidders must price 12 quarterly maintenance inspections, 60 estimated repair labor hours, 6 trip fees, and parts and materials at $3,000 annually based on manufacturer's suggested retail price. All repair estimates exceeding $1,000 require engineer approval; repairs above this threshold may be procured outside the contract at SHA's discretion.

The contract term is 36 months with no option periods, terminating at whichever occurs first: the end of 36 months or when the contract monetary value reaches $50,000. No federal funding is involved. Insurance requirements include $1,000,000 commercial general liability, workers' compensation, and automobile insurance meeting Maryland standards. Questions are due July 2, 2026 at 12:00 PM; no pre-bid conference or site visit is scheduled.