Dog License Applications 2024

The City of Pittsburgh Office of Management & Budget, acting on behalf of the Department of Finance, is soliciting bids for a Request for Quote (RFQ #2023-RFQ-260) to procure comprehensive dog license application production services for 2024. The procurement specifically requires a vendor to provide complete production, printing, imaging, and mailing services for dog license applications, with precise specifications including producing 8,500 dog license applications, 8,500 #10 white envelopes, 10,000 #9 plain non-window envelopes, and 12,000 #10 special window envelopes. The project also encompasses processing 15,000 National Change of Address (NCOA) updates, creating 15,000 dog license receipts, and performing laser/ink jet imaging. Key deliverables include processing mailing names and addresses through NCOA software, deleting addresses outside Pittsburgh, and preparing an Excel spreadsheet of mailing information. The response deadline is November 9, 2023, at 3:00 pm, with a specified mailing date of November 23, 2023. The pricing structure is based on per-unit costs across nine line items, with quantities ranging from 1-15,000 units.

The solicitation appears to be open to all qualified vendors without specific set-aside designations or enterprise restrictions. The City will provide all postage and fees for mailing, including opening a new postage permit if needed, and payment terms are set at Net 45 days. Invoicing requirements mandate inclusion of the City's Purchase Order Number and a detailed pricing breakdown. Vendor qualifications include the ability to use the City's specified computer language and format, ensure 100% retrieval of billing information, and maintain strict confidentiality of billing data. While no specific budget range is explicitly stated, the project is characterized as a one-time purchase for the 2024 dog license application cycle. Vendors must demonstrate capabilities in precise document handling, postal service compliance, and mailing accuracy. The total project volume suggests a potential contract value that would be attractive to printing and mailing service providers with municipal government experience.