DOCW-768-26-04, Elevator Full Maintenance, Inspections and Repair Services at Keen Mountain Correctional Center

The Virginia Department of Corrections is seeking sealed bids for a comprehensive elevator maintenance contract at Keen Mountain Correctional Center, specifically covering full maintenance, inspections, and repair services for three hydraulic passenger DOVER elevators. This Invitation for Bid (IFB) DOCW-768-26-04 aims to establish a one-year contract with potential renewal options for up to four additional years. The procurement involves jurisdictions including Brunswick County and Norfolk City, with the primary goal of ensuring reliable elevator operations within the correctional facility. An optional pre-bid conference is scheduled for Tuesday, May 20, 2025, at 10 AM EST, which requires mandatory pre-registration with Kimberly Whitt, the Buyer Specialist, by May 19, 2025, at 4 PM EST. Interested contractors must submit their attendee list to the agency before the site visit and must be prepared to provide comprehensive elevator maintenance services that meet all state correctional facility standards. The bid response is due by June 5, 2025, and contractors will need to demonstrate technical expertise in elevator maintenance and repair specific to institutional environments.

While specific set-aside designations are not explicitly detailed in the procurement documents, potential respondents should expect standard state procurement requirements for vendor qualifications. The contract appears to be open to qualified elevator maintenance contractors with experience in institutional settings, particularly correctional facilities. No incumbent vendor information is provided in the current documentation. The contract value is not explicitly stated, but given the scope of services for three elevators at a correctional center and the potential for four one-year renewals, it represents a significant maintenance commitment. Contractors will likely need to demonstrate technical capabilities, provide proof of appropriate licensing, insurance, and have a proven track record of elevator maintenance in high-security or institutional environments. The procurement suggests a comprehensive service approach that goes beyond standard maintenance, including out-of-scope repairs and full system inspections, indicating a robust and potentially complex service requirement.