Document Management System - RFI

Multnomah County and the Multnomah County District Attorney's office (MCDA) have issued a Request for Information (RFI) seeking comprehensive details about Document Management Systems (DMS) for their Criminal Justice Information System (CJIS). The procurement targets a replacement for their current Alfresco 4.2 DMS and CRIMES 5.0 Case Management System, with the primary objective of transitioning to a fully paperless operational environment. The RFI seeks vendor information across 14 detailed categories, including company background, paperless migration consulting, document handling, metadata management, scanning capabilities, searching functionality, document sharing, discovery processes, workflows, system integrations, and data security protocols. Vendors are expected to provide in-depth written responses, with subsequent virtual demonstrations scheduled for November and December 2022. The RFI is open from September 30, 2022, to November 1, 2022, with electronic submissions required, and aims to assess current vendor offerings, technological capabilities, and potential funding requirements for a future implementation project.

While this RFI does not represent a direct contract award or monetary exchange, it serves as a preliminary exploration for potential future procurement. The county plans to evaluate responses in parallel with a planned Case Management System upgrade scheduled for 2023, with a particular emphasis on Electronic Discovery (eDiscovery) capabilities. The current system utilizes Alfresco 4.2 and CRIMES 5.0, which will require seamless integration with any new solution. No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the documentation. Vendors will be expected to demonstrate comprehensive technological capabilities, with potential for future contract negotiations based on the information gathered. Technical support for the submission process is available via email at tsmmarketplacesupport@multco.us, and suppliers are encouraged to thoroughly review all event details and submit complete, comprehensive responses.