Document Cameras for Classrooms

Jenison Public Schools, located in Ottawa County, Michigan, is seeking qualified vendors through a Request for Proposal (RFP) to supply and deliver 230 IPEVO document cameras (Model CDVH-01IP) to Jenison High School. The specified cameras must feature 8.0 megapixel resolution with high-definition capabilities up to 3264 x 2448 in USB mode, and include both HDMI and USB output compatibility supporting Mac, Windows PC, and Chromebook systems. All equipment must be new, in original manufacturer shipping containers, and free from damage. Qualified bidders must be fully licensed, insured, and authorized by IPEVO as either a manufacturer or certified reseller capable of passing through the manufacturer's warranty to the owner. Vendors must submit two copies of their proposals, with the original signed by a duly designated company officer, including company descriptions, service descriptions, manufacturer maintenance and upgrade costs, and product cutsheets. The deadline for submitting questions is February 19, 2019 at 2:00 PM directed to Joe DeVries, with bids due February 21, 2019 at 2:00 PM at the Jenison Public Schools Administration office located at 8375 20th Ave., Jenison, MI 49428. Bidders must deliver all equipment within 30 days of receiving a Purchase Order from the district. Evaluation criteria include compliance with bidding documents, price, responsiveness to requirements, experience with similar projects, manufacturer relationships, certified personnel qualifications, and any ongoing equipment or installation costs.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular business categories or disadvantaged enterprise classifications. No incumbent vendors or current contractors are identified in the procurement document. No budget range or award value is disclosed in the available documentation. The district reserves the right to waive formalities, reject any or all bids, and accept the bid deemed most favorable to the district regardless of price or bidder experience.