DOCJT Medical Services Occupational Medicine

The Commonwealth of Kentucky's Justice and Public Safety Cabinet, Department of Criminal Justice Training (DOCJT), issued a Request for Proposals on March 10, 2026, seeking qualified individuals and organizations to provide comprehensive occupational medicine and medical services. The procurement encompasses pre-employment physical examinations, blood testing, vision testing, fit-for-duty examinations, drug screening, vaccinations (seasonal influenza and Hepatitis A/B), on-site injury evaluations, and medical record maintenance across five DOCJT regional locations in Richmond, Louisville, Madisonville, Ashland, and Independence. Qualified contractors must demonstrate previous experience providing similar occupational medicine services, maintain appropriate professional licensing and certifications, and provide services with extended availability across multiple locations. Proposals will be evaluated on a 1,150-point maximum scale comprised of technical qualifications (500 points), cost proposals (400 points), and oral demonstrations if required (250 points), with technical evaluation prioritizing previous experience, professional qualifications, and availability at multiple locations. Cost proposals must itemize pricing for each service category on an hourly basis, capped at 100 hours per month, with transportation, meals, and lodging reimbursed separately in accordance with state policy. The procurement timeline requires written questions by 11:00 AM on March 17, 2026, Commonwealth response by March 24, 2026, and proposals submitted electronically through the Kentucky Vendor Self Service System by 4:00 PM Eastern Time on March 31, 2026. The initial contract term spans from July 1, 2026, through June 30, 2028, with the Commonwealth reserving renewal rights for up to two additional two-year periods.

Contractors must comply with all federal and state laws, HIPAA regulations, and Kentucky's Personal Information Security and Breach Investigation Procedures, and must carry general liability insurance of at least $1,000,000 per occurrence with $2,000,000 aggregate, professional liability insurance of $1,000,000 per claim, and Worker's Compensation Insurance. Kentucky resident bidder and qualified bidder preferences apply pursuant to KRS 45A.490 and related statutes, potentially favoring in-state entities and businesses meeting specific qualification criteria. The RFP documents do not identify any incumbent vendors or current contractors, nor do they specify existing infrastructure or technology requirements for integration. No specific budget range or award value is disclosed in the solicitation materials; however, compensation will be based on submitted hourly rates and actual services rendered, with the Commonwealth reserving the right to negotiate fair and reasonable pricing and reject any or all proposals. All cost proposals must include signed certification affirming independent pricing development without collusion or consultation with competitors, and proposals combining technical and cost documents in a single submission will be deemed non-responsive and rejected from consideration.