DOCJT Audiologist Testing

The Commonwealth of Kentucky, Justice and Public Safety Cabinet, Department of Criminal Justice Training (DOCJT) issued a Request for Proposal on September 1, 2021, for audiologist testing services, with proposals due by 3:00 p.m. EST on September 20, 2021. The procurement seeks qualified individuals and organizations to provide comprehensive audiometric testing services to DOCJT staff members, including baseline and annual audiometric tests performed by licensed or certified audiologists (certified by CAOHC, ASHA, or ABA) at the provider's location, hearing conservation training, detailed results reporting to the Commonwealth's Human Resource representative within five days of initial testing and within the first month annually, and maintenance of records with baseline-to-annual comparisons in compliance with 29 C.F.R. 1910.95. Additional requirements include notification of standard threshold shifts within 21 days and retesting within 30 days when requested, all performed in accordance with CALEA accreditation standards and federal OSHA regulations. Proposals will be evaluated on a technical basis totaling 600 maximum points, encompassing previous experience and professional qualifications (300 points), audiometric test records reporting samples (200 points), and availability/hours of operation (100 points), plus cost proposals (400 maximum points) for initial testing, retesting, and annual testing services, with potential oral presentations worth up to 250 additional points. The anticipated contract term runs from December 1, 2021, through June 30, 2022, with renewal options for up to two additional two-year periods subject to approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee.

Kentucky resident bidders are eligible for reciprocal preferences of 20% of maximum points, while qualified bidders including Kentucky Correctional Industries and certain nonprofit organizations receive reciprocal preferences of 15% of maximum points. The contractor must maintain general liability, professional liability, and Worker's Compensation insurance; comply with all federal and state laws including HIPAA; maintain required licensing and certifications; and assume responsibility for biohazardous waste disposal. No bidders' conference is scheduled, and no specific funding amount is stated in the RFP; however, the vendor offering the lowest price receives maximum cost points, with other proposals scored proportionally based on their submitted pricing for initial testing, retesting, and annual testing services. Offerors must submit signed and completed solicitations, transmittal letters, required affidavits, proof of Secretary of State registration for foreign entities, technical proposals under sealed cover, and cost proposals under separate sealed cover. No incumbent vendors or existing infrastructure requirements were identified in the available documentation for this procurement opportunity.