DOC-27-025 Janitorial Services Probation & Parole District 8 (South Boston)

The Virginia Department of Corrections is requesting proposals for comprehensive janitorial services at Probation and Parole District #8 in South Boston under URFP DOC-27-025, with proposals due September 28, 2026, and a mandatory site visit required before bid submission.

The scope covers approximately 4,360 square feet of office space including five bathrooms, one kitchenette, fifteen offices, and conference and group rooms. Services include weekly cleaning on Wednesdays and Fridays (11:00 a.m. to 2:00 p.m.), semi-annual deep cleaning, annual comprehensive cleaning, and an initial deep cleaning upon contract commencement. The Commonwealth furnishes paper products, refuse liners, hand soap, sanitizer, and disinfectants through the Virginia Distribution Center; the contractor must supply all equipment, specialized cleaning products, and supplies not provided by the state.

Prospective bidders must have a minimum of three years' experience as a prime contractor in commercial janitorial services and demonstrated performance at a comparable-sized facility for at least two years within the past three years. The contractor must maintain personnel within a 60-mile radius of the facility and ensure attendance at mandatory monthly on-site quality control inspections. Contractors are responsible for all background investigation costs ($90 for partial checks, $50 for limited checks per employee), security clearances, and compliance with DOC training requirements including sexual harassment training and PREA standards. Insurance requirements are $1,000,000 combined single limit for automobile liability and $100,000 employer's liability coverage.

The initial contract term is one year from execution, with renewal options contingent upon satisfactory performance. Award will be made using best value acquisition methodology. Pricing must be all-inclusive with no additional charges permitted and submitted electronically through eVA. Payment is made within 30 days of invoice receipt following satisfactory service performance. To schedule the mandatory site visit, contact P&P Chief Antwain Davis at antwain.davis@vadoc.virginia.gov or (434) 272-4019.