DOC-27-023 Janitorial Services Probation & Parole District 5 (Gloucester)

The Virginia Department of Corrections is requesting proposals for comprehensive janitorial services at Probation and Parole District #5 in Gloucester under URFP DOC-27-023, with proposals due September 28, 2026 at 5:00 p.m. ET and a mandatory site visit required for all offerors.

The scope covers approximately 3,000 square feet of office space including three restrooms, twelve rooms, one kitchenette, one main lobby, one conference room, and one janitorial closet. Services include weekly cleaning on Mondays and Thursdays between 8:15 a.m. and 5:00 p.m. Eastern Time, semi-annual deep cleaning (twice annually), annual shampooing and buffing, and initial deep cleaning at contract commencement. The contractor must furnish all equipment including commercial janitorial carts, HEPA-filter vacuums, and carpet extraction systems, plus additional cleaning supplies; DOC provides paper towels, toilet tissue, hand soap, disinfectant spray, and disposal gloves. The pricing schedule must be all-inclusive with no additional charges permitted beyond those submitted.

Contractor experience minimum: three years as prime contractor in commercial janitorial cleaning and successful performance of comparable services in at least one similar-sized facility for a minimum of two years. All contractor personnel must maintain English language proficiency at ILR Level 4 standards and be located within a 60-mile radius of the facility. Background investigations are required for all personnel at a cost of $90.00 for partial checks and $50.00 for limited checks, invoiced by DOC Accounts Receivable. Certificate of Liability Insurance is mandatory with automobile liability of $1,000,000 combined single limit and employer's liability of $100,000, naming DOC as certificate holder.

The initial contract term is one year from date of execution with renewal options contingent upon satisfactory performance. Awards will be made using best value acquisition methodology with qualitative evaluation of technical proposals before pricing consideration — not lowest bid. Site visit scheduling and inquiries: Elizabeth "Kelly" Martone at elizabeth.martone@vadoc.virginia.gov or (804) 210-3139; procurement inquiries: Chastity Johnson, Buyer Specialist, at (804) 887-8136 or Chastity.Johnson@vadoc.virginia.gov.