DOC-27-021

The Virginia Department of Corrections is requesting sealed proposals for the lease of road tractors and box trucks under RFP DOC-27-021, with proposals due September 30, 2026 at 2:30 p.m. EST. All offerors must submit a Small Business Subcontracting Plan targeting 42% utilization of Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses; offerors certified as micro or small businesses receive maximum points on this evaluation criterion.

The scope includes two primary options for road tractors — 2025 or newer dual-axle short wheelbase single-bunk sleeper cabs (80,000-pound pulling capacity) and single-axle day cabs (65,000-pound capacity) — with lease pricing required for 36, 48, and 60-month terms; and 2025 or newer vehicles with less than 1,000 miles offering 36-month lease terms and purchase options at fair market value. Box truck pricing is requested for 2024 or newer 16-foot and 26-foot units with full liftgates and 2024 or newer 26-foot refrigerated box trucks with 12-pallet capacity. All vehicles shall include comprehensive maintenance, repairs, emergency response within two hours during business hours (Monday–Friday, 7:30 a.m. to 4:30 p.m.), replacement vehicles for major repairs exceeding twelve hours, and delivery and pickup at no additional cost.

The initial contract term is one year from the date of award with one potential renewal option. Evaluation uses a 60-point scale for the offeror's plan to meet agency objectives, 10 points for fee proposals, 10 points for references and past performance, and 20 points for the Small Business Subcontracting Plan. Mandatory insurance includes workers' compensation, employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate with the Commonwealth as additional insured), and automobile liability ($1,000,000 combined single limit). Contractors must maintain vehicles tax-exempt, comply with eVA registration, meet E-Verify requirements, and complete Prison Rape Elimination Act training. Proposals remain valid for 120 days from submission. Contact Kimberlee Hall at 804-887-8440 or Kimberlee.Hall@vadoc.virginia.gov.