DOC-27-016-R1 Refuse Rental & Disposal Services - Probation & Parole District 22 (Martinsville) [Ridgeway location]

The Commonwealth of Virginia Department of Corrections, Procurement and Risk Management is requesting sealed bids for comprehensive refuse rental and disposal services at Probation and Parole District #22 in Ridgeway, Halifax County, under IFB DOC-27-016-R1, with bids due September 21, 2026 at 5:00 a.m. Eastern Time. A DSBSD-certified small business submitting a bid not exceeding $100,000 receives award preference provided the price is determined fair and reasonable.

The scope includes weekly Monday-to-Friday pickup and disposal of a four cubic yard dumpster, monthly dumpster and pad cleaning, no-charge dumpster swap-outs for damaged or unsightly containers, dumpster relocation within Agency property as needed, and emergency disposal services. The contractor must furnish all labor, equipment, tools, materials, and fuel; dispose of refuse at a Virginia Department of Environmental Quality permitted landfill; and comply with federal, state, and local regulations. All contractor personnel must pass criminal background investigations and complete security clearances required by DOC.

The contract term is one year with options to renew for up to four successive one-year periods. Price adjustments on renewal are capped at the percentage change in the Garbage and Trash Collection Consumer Price Index (Series ID CUUR0000SEHG02) for the preceding twelve months. Bid pricing must be all-inclusive and submitted electronically through eVA with no additional charges permitted.

The contractor must maintain comprehensive insurance: Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit if applicable). The contractor bears all costs for background investigations ($90 for partial checks, $50 for limited checks). Liquidated damages apply if services are not provided on the scheduled date. An optional site visit at the Ridgeway location is available for prospective bidders to ask questions and clarify requirements. The Commonwealth awards to the lowest responsive and responsible bidder.