DOC-27-016-R Refuse Rental & Disposal Services - Probation & Parole District 22 (Martinsville)

The Commonwealth of Virginia Department of Corrections is requesting sealed bids for refuse rental and disposal services at Probation & Parole District 22 (Martinsville), located at 95 Violet Lane, Ridgeway, VA 24148, under IFB DOC-27-016-R, with bids due September 10, 2026, at 10:00 a.m. ET. Virginia's Small Business Enhancement Award Priority set-aside applies: preference is given to Virginia DSBSD-certified micro businesses if the bid does not exceed $10,000, or certified small businesses if the bid does not exceed $100,000, provided prices are determined fair and reasonable; otherwise, award is made to the lowest responsive and responsible bidder.

The scope includes furnishing and maintaining a four-cubic-yard dumpster with once-weekly pickup service scheduled Monday through Friday, monthly cleaning and disinfection of the dumpster and pad area, emergency services, dumpster swap-outs for damaged containers, and dumpster relocation at no additional cost to the Agency. All-inclusive pricing in U.S. dollars must cover all applicable fees, charges, and surcharges with no additional charges permitted.

The initial contract term is one year and may be renewed for up to four successive one-year periods under the same terms and conditions. Price adjustments upon renewal are limited to the percentage change in the Garbage and Trash Collection Consumer Price Index category published by the U.S. Bureau of Labor Statistics. The contractor must carry Commercial General Liability insurance of $1 million per occurrence and $2 million aggregate, Automobile Liability of $1 million combined single limit, and Employer's Liability of $100,000; Workers' Compensation must comply with Virginia statutory requirements. All contractor personnel require background investigations and completion of Prison Rape Elimination Act training. The contractor must return all phone calls and emails within 24 hours. Payment is due within 30 days of service performance and invoice receipt. Optional site visits are available by contacting Office Services Supervisor Apryl Norman at Apryl.Norman@vadoc.virginia.gov or (276) 634-6600. Bidders interested in modifying service frequency should contact Procurement Officer Chastity Johnson at Chastity.Johnson@vadoc.virginia.gov or 804-887-8136 prior to the closing date.