DOC-26-080 - Pentair Hydromatic Submersible Solids Handling Pump Model # S8LP2000M4-8 Brand Name or Approved Equivalent

This Quick Quote solicitation, issued by the Commonwealth of Virginia Department of Corrections Procurement and Risk Management on March 19, 2026, seeks to establish a contract for the purchase of one Pentair Hydromatic Submersible Solids Handling Pump Model S8LP2000M4-8 for delivery to Coffeewood Correctional Center – WWTP located in Mitchells, Virginia. The specified pump must be 20 horsepower, rated 460/3/60 volts at 870 RPM, feature premium efficient operation with 35-foot power cords, and be capable of handling 3-inch spherical solids with a minimum efficiency of 77.54 percent and maximum input of 14.91 kilowatts. The contractor must provide all labor, materials, equipment, and incidentals for complete installation ready for use, with all freight and installation charges included in the bid price; additionally, the contractor shall supply maintenance manuals containing operations instructions, wiring diagrams, parts lists, and warranty documentation. Supporting documentation and bids must be submitted by March 24, 2026, at 2:00 PM EDT, with the agency's desired delivery timeframe of 10 calendar days after receipt of order, though bidders may propose alternative delivery schedules. Award shall be made on a grand total basis to the lowest responsive and responsible bidder, with bids remaining valid for 90 days following submission and payment due 30 days after receipt of a correct and complete invoice or the correct item, whichever is later.

This procurement is set-aside for DSBSD-certified micro businesses or small businesses, with preference given to certified micro businesses if their bid does not exceed $10,000 and is determined fair and reasonable; otherwise, preference shall be given to certified small businesses if their bid does not exceed $100,000. If neither set-aside criterion is met, the Commonwealth will award the contract to the lowest responsive and responsible bidder of any size at a fair and reasonable price. The Commonwealth will assess eVA transaction fees of 1 percent, capped at $500 for certified small businesses or $1,500 for other businesses, on any resulting purchase order. No incumbent vendors or existing infrastructure requiring integration has been identified in this solicitation. While a specific budget range is not explicitly stated, the set-aside thresholds and transaction fee caps suggest the procurement value is anticipated to fall within the ranges established for small business preferences, likely not exceeding $100,000.