DOC-26-072 Janitorial Services Probation & Parole District 42 - Franklin

The Commonwealth of Virginia Department of Corrections has issued an Unsealed Request for Proposals (URFP DOC-26-072) for comprehensive janitorial services at Probation and Parole District 42 located in Franklin, Virginia. The procurement targets an experienced and reputable contractor to provide janitorial services for approximately 3,500 square feet of office space, including four bathrooms, ten offices, a conference room, and a drug lab/urine screen testing room. Services are required three days per week (Mondays, Wednesdays, and Fridays) during business hours from 8:15 a.m. to 5:00 p.m., with deliverables encompassing daily cleaning, semi-annual deep cleaning, and annual specialized services such as carpet shampooing and window washing. Contractors must demonstrate established quality assurance processes, maintain a daily log of start and end times, conduct monthly inspections with management present, furnish all cleaning supplies and equipment, and comply with Department of Corrections security requirements including background checks for all personnel. The Commonwealth will evaluate proposals using best value acquisition methodology based on experience and qualifications, resource commitment, approach and quality control procedures, pricing, and any incentive offerings. The proposal submission deadline is April 8, 2026, at 10:00 a.m. EST, with electronic submissions required through eVA only. An optional site visit is available at 161 Stewart Drive, Franklin, Virginia 23851 by contacting Sherry Leigh at (757) 562-0305.

This procurement is set-aside for award priority to DSBSD-certified micro or small businesses. All contractor personnel must be located within a 60-mile radius of the district, possess English language proficiency at ILR Level 4, and comply with Prison Rape Elimination Act (PREA) training and zero-tolerance fraternization policies. Contractors must provide workers' compensation insurance (statutory), employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit) if applicable. The initial contract term is one year, with renewal options for up to four successive one-year periods contingent upon satisfactory performance. Pricing must be submitted electronically in eVA for monthly services, semi-annual cleaning, annual cleaning, initial deep cleaning, and additional janitorial services on an all-inclusive basis. No specific budget range or award value has been disclosed in the solicitation documents. No incumbent vendor information or existing technology integration requirements have been identified for this procurement.