DNR Wannaska FOR Janitorial Service 2 YR

The Minnesota Department of Natural Resources (DNR) is seeking a janitorial services contractor for the Wannaska Forestry Field Office through a competitive bid process. The procurement involves routine cleaning services for an approximately 1,100 square foot office space, including bi-weekly cleaning, annual window cleaning, and annual ceiling vent cleaning for a two-year contract period from July 1, 2025, through June 30, 2027. Specific cleaning duties include sweeping and mopping floors, vacuuming carpeted areas, wiping down surfaces, cleaning and sanitizing bathrooms, and emptying trash. The DNR will supply all necessary cleaning equipment and supplies, and the contractor must perform services outside normal business hours, typically before 8 AM or after 4:30 PM on weekdays. Vendors must submit electronic bids through the Swift Portal by March 25, 2025, with all responses subject to review and potential rejection if they do not comply with solicitation requirements. The award will be made to the lowest responsible vendor meeting all specifications, with the DNR serving as the final determination of vendor qualification.

The solicitation includes preferences for Minnesota-based small businesses and businesses owned by minorities, women, veterans, or individuals with disabilities. Contractors must provide criminal background checks for employees and comply with state regulations regarding workforce diversity and equal employment practices. The vendor is responsible for labor, supervision, and ensuring thorough cleaning, including conducting initial on-site inspections during the first two months of the contract. While no specific budget range is explicitly stated, the contract requires unit pricing that includes all costs such as labor, materials, tools, transportation, and equipment. Contractors needing assistance with registration or bid submission can contact the Contractor Assistance Help Desk at 651-201-8100, Option 1. The DNR reserves the right to award items separately or as a total package based on what is most advantageous to the state, emphasizing flexibility in the procurement process.