DNR - Single Occupancy Lodging near Willow River

The Minnesota Department of Natural Resources (DNR) is seeking single occupancy lodging for a training course near Willow River, Minnesota, to accommodate up to 36 attendees across three separate week-long sessions in August, September, and October 2024. The procurement requires lodging facilities located within 40 miles of 85894 County Highway 61, Willow River, with specific requirements including business center access, parking, and compliance with COVID-19 protocols. All responses must be submitted electronically through the SWIFT portal by August 6, 2024, at 2:00 PM Central Time, with the contract period anticipated from August 6, 2024, through December 31, 2024. The DNR will be the sole determiner of whether vendors meet the specified requirements, and only one purchase order will be issued per vendor. Evaluation criteria include facility proximity, room accommodations, amenities, and the ability to meet the DNR's detailed lodging specifications as outlined in the Sample Contract and Solicitation documents.

The solicitation indicates a preference for targeted group, economically disadvantaged, and veteran-owned businesses certified by the State of Minnesota. While no specific budget range is explicitly stated, the Price Schedule document suggests pricing will be based on fixed per-night rates for single occupancy rooms. The State reserves the right to inspect facilities prior to award and can reject responses if facility issues are identified. No information is provided about incumbent vendors or existing infrastructure requirements. Payment terms specify that compensation will be made only after all services have been fully received and approved, with no partial payments permitted. Potential vendors must complete and submit the Responder's Declaration and Exhibit D Price Schedule forms as part of their bid package. The contract will be awarded to the responsive and responsible responder as determined by the DNR's evaluation process.