DNR RFB Private Plot Based Inventory
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016447
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The Minnesota Department of Natural Resources (DNR) is soliciting bids for a Private Plot Based Inventory (PBI) project through a Request for Bid (RFB) process. The contract requires contractors to monument and measure inventory plots located by DNR-provided GPS coordinates across multiple counties, with approximately 1,222 plots involving 830 plots on private lands and 392 plots on public lands. Contractors must complete an annual PBI certification course prior to data collection and meet established progress benchmarks, with final project completion due by June 30, 2025. Key deliverables include precise plot measurements, data collection, and comprehensive documentation following DNR specifications. Bidders must provide their own access, transportation, equipment, and materials, and demonstrate compliance with technical specifications outlined in the solicitation documents. The bid response deadline is December 5, 2024, at 2:00 PM, with all submissions required to be made electronically through the Swift Portal. Evaluation criteria focus on the lowest responsible vendor meeting all specifications and terms, with the state reserving the right to award items separately or by grouping.
While no specific set-aside designations are prominently highlighted, the solicitation does request diversity and inclusion information and allows for subcontracting. Vendors claiming Resident Vendor status or Veteran-Owned Small Business Preference must provide necessary documentation. The contract appears open to various business types, with no explicit restrictions on company size or type. No incumbent vendor information is provided in the documentation. The pricing structure is based on per-plot bidding, with contractors required to complete a detailed Excel Price Schedule indicating unit bid prices for each tract. Although a total contract value is not explicitly stated, bidders will be compensated on a per-plot basis, with no additional compensation allowed for lack of understanding of existing conditions. Contractors will be responsible for all costs associated with project completion, including attendance at mandatory certification courses, with no indication of a predetermined budget range for the entire project.
Opportunity text
VENDORS MUST RESPOND TO THE LATEST VERSION OF THE PROJECT EVENT. THIS EVENT HAS BEEN AMENDED (VERSION 2) BY ADDENDUM #1 (SEE ATTACHMENT) 2025-302 Private Plot Based Inventory The Department of Natural Resources is seeking bids for: The work covered under this solicitation shall consist of the labor, equipment, materials, tools, transportation, and incidentals necessary to: Monument and measure PBI inventory plots located by DNR provided GPS coordinates. The Contractor agrees to monument and measure PBI plots in accordance with the instructions contained in the contract specifications, PBI manual, and contractor supplement specifications. All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1. Failure to respond to latest event version may result in bid rejection. Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event. Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project. Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must 'download' and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must 'upload/attach' the completed Price Schedule Failure to do so will /may result in bid rejection. You must enter a bid amount in the Your Unit Bid Price Field. Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been 'accepted'. Print and save the confirmation for your file. If you're having trouble submitting your response, call the Help Desk at 651-201-8100 - Option No. 1.
Files
| File | Type | Posted |
|---|---|---|
| 2025-302_Price_Schedule.xlsx | XLSX spreadsheet | |
| 2025-302_Specifications.pdf | ||
| DNR_RFB_Private_Plot_Based_Inventory.pdf | ||
| 2025-302_Addendum_1.pdf | ||
| F-424(5)_Addendum_No._1_11.25.24_final.pdf |
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