DNR-RFB Moose Lake Area Public Water Access Maint

Closed State & local contract opportunity Posted

Solicitation number
2000016946
State
Minnesota
Responses due

Opportunity facts

Jurisdiction
Point of contact

Updated .

About this opportunity

The Minnesota Department of Natural Resources (DNR) is seeking bids for the Moose Lake Area Public Water Access Maintenance project, which covers maintenance services for water access sites in Pine, Kanabec, Carlton, and Aitkin counties. The procurement is a Request for Bid (RFB) solicitation for comprehensive maintenance activities, including litter cleanup, grass mowing, sign maintenance, and vault toilet maintenance at 32 public water access sites. The contract period runs from May 9, 2025, through October 12, 2025, with potential for a one-year renewal. Bidders must submit electronic responses through the Swift Portal by April 15, 2025, at 2:00 PM, and are required to complete a detailed Price Schedule Excel document for the specific sites they wish to bid on. Site visits are available by contacting the project manager, Mary Straka, at 218-460-7024. The DNR will award contracts to the lowest responsible vendor meeting all specifications, with the ability to award items separately or by grouping, depending on what is most advantageous to the state. Evaluation criteria include compliance with solicitation requirements, unit pricing that encompasses all associated costs, and the vendor's ability to meet technical specifications.

The solicitation includes several diversity and inclusion provisions, offering preferences for Minnesota-based small businesses owned by minorities, women, veterans, and individuals with substantial physical disabilities. Contractors must be registered as either a bidder or supplier and provide comprehensive insurance coverage, including workers' compensation, automobile liability, and commercial general liability. Bidders are required to have their own equipment, supplies, and labor, and must comply with invasive species prevention protocols. There are no specific incumbent vendor details provided in the documentation. While no explicit budget range is specified, vendors must submit unit prices that include all costs such as labor, materials, tools, transportation, equipment, sales tax, and use tax. The DNR reserves the right to reject any or all bids and cancel the solicitation if deemed in the state's best interest. Payments will be made monthly upon satisfactory completion of services and acceptance by the site manager.

Opportunity text

NOTE: THE EVENT HAS BEEN AMENDED (VERSION 3). VENDORS MUST RESPOND TO THE LATEST VERSION. A REVISION TO EVENT NAME WAS MADE. 2025-764 Moose Lake Area Public Water Access Maintenance The Department of Natural Resources is seeking bids for: the work covered under this solicitation shall consist of the labor, equipment, materials, tools, transportation, and incidental necessary to maintain water access sites in Pine, Kanabec, Carlton, and Aitkin counties during the period of May 9, 2025, through October 12, 2025. For a site visit please contact the project manager Mary Straka at 218-460-7024. All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1. Failure to respond to latest event version may result in bid rejection. Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event. Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project. Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must 'download' and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must 'upload/attach' the completed Price Schedule Failure to do so will /may result in bid rejection. You must enter a bid amount in the Your Unit Bid Price Field. Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been 'accepted'. Print and save the confirmation for your file. If you're having trouble submitting your response, call the Help Desk at 651-201-8100 - Option No. 1.

Files

File Type Posted
DNR-RFB_Moose_Lake_Area_Public_Water_Access_Maint.pdf PDF
2025_764_Price_Schedule.xlsx XLSX spreadsheet
2025_764_Event_Specifications.pdf PDF

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