DNR RFB Grand Rapids Area PWA Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016880
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Masami Hino Evans masami.evans@state.mn.us (218) 308-2630
Updated .
About this opportunity
The Minnesota Department of Natural Resources (DNR) is seeking bids for a two-season public water access (PWA) and state forest campground (SFC) maintenance contract covering Itasca, Aitkin, Cass, Koochiching, and St. Louis Counties. The procurement involves maintenance services for 123 PWA sites and 2 SFC sites, with contractors responsible for mowing, litter removal, debris cleanup, and site reporting across 16 different bid groups. The contract period runs from May 1, 2025, through September 30, 2026, focusing on summer season maintenance activities. Bidders must submit electronic responses through the Swift Portal by April 8, 2025, with a mandatory electronic price schedule submission in Excel or PDF format. Evaluation criteria include the lowest responsible bid meeting all specifications, with the state reserving the right to award up to 30 sites to a single contractor based on capacity. Interested vendors can contact Project Supervisor Jim LaBarre at 218-328-8984 for a site visit, and those needing registration assistance can call the Contractor Assistance Help Desk at 651-201-8100, Option 1.
The DNR has built-in preferences for targeted business groups, including enterprises owned by minorities, women, veterans, and individuals with substantial physical disabilities. Bidders must comply with invasive species prevention protocols and pollinator best management practices. The procurement allows contractors to bid on one, some, or all 16 bid groups, with unit pricing required to include all associated costs such as labor, materials, tools, transportation, equipment, and applicable taxes. No specific budget range was explicitly stated, but the comprehensive nature of the maintenance contract suggests a significant potential contract value. Contractors must demonstrate the capability to perform maintenance at multiple sites with varying service levels, which range from basic to more intensive site care. The state will make award determinations based on a vendor's ability to meet technical specifications, with the flexibility to award items separately or by total bid, depending on what is most advantageous to the state. Detailed reporting and compliance with environmental regulations will be critical components of contract performance.
Opportunity text
2025-703 Grand Rapids Area Public Water Access Maintenance The Department of Natural Resources is seeking bids for: the labor, equipment, materials, tools, transportation, and incidentals necessary to mow and clean up litter, branches, and other debris at Public Water Access (PWA) sites and State Forest Campground (SFC) sites in Itasca, Aitkin, Cass, Koochiching, and St. Louis Counties in Minnesota. This is for a two-season contract. For a site visit, contact the Project Supervisor, Jim LaBarre at 218-328-8984. All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1. Failure to respond to latest event version may result in bid rejection. Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event. Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project. Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must 'download' and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must 'upload/attach' the completed Price Schedule Failure to do so will /may result in bid rejection. You must enter a bid amount in the Your Unit Bid Price Field. Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been 'accepted'. Print and save the confirmation for your file. If you're having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 - Option No. 1.
Files
| File | Type | Posted |
|---|---|---|
| DNR_RFB_Grand_Rapids_Area_PWA_Maintenance.pdf | ||
| 2025-703_EVENT_Specifications_and_Terms.pdf | ||
| 2025-703_Price_Scheduel.xlsx | XLSX spreadsheet |
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